The glossary is our Coletum dictionary. Here you will find explanations for technical and specific terms related to the platform, which may appear during use. If you don't know the meaning of a word or expression, look it up here in the glossary!
Summary
Users and Access
1.1 User
1.2 Team
1.3 Coletum Account
1.4 My data
1.5 Access permission management
1.6 Access transfer
1.7 Collaborators
System and Interface
2.1 Section
2.2 Main menu
2.3 Interface
2.4 Web system
2.5 Mobile system
Forms and Fields
3.1 Forms
3.2 Field
3.3 Question
3.4 Form status
3.5 Form actions
3.6 Global field settings
3.7 Field library
3.8 Form category
3.9 Form version
3.10 Form privacy
3.11 Public link
3.12 Form sharing
3.13 Form deletion
Fillings and Data Collection
4.1 Fillings
4.2 Filling in Coletum Web
4.3 Filling in Coletum App
4.4 Synchronization
4.5 Synchronization queue
4.6 Viewing fillings
4.7 Filling editing
Export and Integration
5.1 Data export
5.2 XLSX (Excel)
5.3 CSV (Text)
5.4 KML (Keyhole Markup Language)
Features and Tools
6.1 Map
6.2 Performance charts
6.3 Overview
6.4 API (Application Programming Interface)
6.5 Web Service
6.6 Offline
6.7 Updates
6.8 Suggestions
6.9 Subscription and plans
System and Hardware
7.1 Storage limit
7.2 Minimum operating system requirements
7.3 High-precision GPS
7.4 Device testing
1. Users and Access
1.1 User: These are the people registered and using Coletum. Each user/team member has their own login and can interact with forms, data, and other features.
1.2 Team: A group of users who collaborate and share responsibilities within Coletum. When you register new users in Coletum, you are adding members to your team.
1.3 Coletum Account: It is like a container that houses everything for your project, including users, forms, and collected data. All operations and collaboration take place within this central account. Users, as team members, are part of this account, ensuring integration and accessibility. The account name is always visible in the top left corner on Coletum Web and on the start screen of the Dashboard in the app, making it easy to identify and manage your project.
1.4 My Data: User data in Coletum, where it is possible to view and update personal information. This includes changing the password, name, and other relevant details to ensure the profile is always up to date.
1.5 Access Permission Management: The process of controlling who can access certain features and information within the Coletum platform. This allows administrators to configure appropriate access levels for different users, ensuring security and efficiency in using the platform.
1.6 Access Transfer: Transferring access is the act of changing the access rights of a form or project from one user to another. This is useful when there are team changes or when it is necessary to redistribute responsibilities among collaborators.
1.7 Collaborators: Users who are allowed to work together on projects or forms. They can view, edit, and manage forms according to their specific permissions.
2. System and Interface
2.1 Section: The platform environment where you find specific functionalities, such as Overview, Forms, Submissions, Team, Web Service and others.
2.2 Main menu: The main menu that helps you navigate through the different primary sections of Coletum.
2.3 Interface: The Coletum environment where you perform your activities, such as creating forms and extracting data.
2.4 Web System: Web platform of Coletum, accessed through a browser (Chrome, Firefox, Internet Explorer, etc.).
2.5 Mobile System: Coletum's application, which can be accessed through mobile devices such as smartphones and tablets.
3. Forms and Fields
3.1 Forms: These are the records/questionnaires created in Coletum, for respondents to fill out and collect data.
3.2 Field: These are the questions you will add to your form. A form must contain at least one field to be created.
3.3 Question: A synonym for "field," referring to the parts of a form where data is answered.
3.4 Form status: The current state of a form, which can be enabled or disabled, to indicate whether it is available for submission.
3.5 Form actions: Action menu that can be performed on a form, such as viewing or adding submissions, editing, duplicating, or deleting.
3.6 Global field settings: Settings applicable to all types of fields available.
3.7 Field library: Help Center collection that describes the types of fields available on the Coletum platform, enabling the creation of questions and more effective data collection.
3.8 Form category: Helps organize and differentiate forms within the platform, allowing for more efficient management.
3.9 Form version: Refers to the control of changes made to a form, allowing you to track modifications over time.
3.10 Form privacy: Settings available to define who can access and respond to the form, with options such as public or restricted to the team only.
3.11 Public link: A public link is a URL that allows direct access to a form without the need for login or authentication. This facilitates sharing the form with a broader audience, ensuring that anyone with the link can access and fill out the form.
3.12 Form sharing: Sharing a form means making a form accessible to others, either through a public link or via specific permissions. This process allows collaborators or participants to access and interact with the form as needed.
3.13 Form deletion: Deleting a form refers to the process of permanently removing a form from the platform. Before deleting, it is important to ensure that all necessary data has been saved, as this action cannot be undone.
4. Submissions and Data Collection
4.1 Submissions: Every time someone responds to a form, you have a submission. It is like a complete copy of the form, with the collected responses.
4.2 Filling in Coletum Web: Process of answering a form directly on the Coletum web platform (browser).
4.3 Filling in Coletum App: Method of answering forms using the Coletum mobile app, which allows data collection offline and later synchronization.
4.4 Synchronization: Process by which the entries collected via the app are sent and stored on the server, making them accessible on the Coletum web platform.
4.5 Synchronization Queue: Location in the app where entries wait to be synchronized with the server.
4.6 Viewing Entries: Viewing entries is the action of accessing and inspecting the data collected through the forms. This allows users to analyze information and make decisions based on the collected data.
4.7 Editing Entries: Editing an entry involves modifying data that has already been collected in a form. This functionality is useful for correcting errors or updating information as needed.
5. Export and Integration
5.1 Data Export: Process of extracting data from the platform into other usable formats, such as CSV or Excel.
5.2 XLSX (Excel): A widely used spreadsheet format that allows organizing data into tables and charts. Ideal for data analysis in software like Microsoft Excel, Google Sheets, and other spreadsheet programs.
5.3 CSV (Text): A simple text file format that uses commas to separate values. It is widely used for transferring data between different systems due to its simplicity and compatibility with most programs.
5.4 KML (Keyhole Markup Language): A file format used to display geospatial data in mapping programs like Google Earth. It allows viewing data points on interactive maps, including location information and associated attributes.
6. Features and Tools
6.1 Map: A tool that shows where the data was collected, using a map.
6.2 Performance charts: Images that show how your forms and team are performing, helping you see what is working well.
6.3 Overview: The initial dashboard of Coletum web that shows a summary of the most important information in a simple way.
6.4 API (Application Programming Interface): Think of the API as a bridge that allows communication between different programs. It’s like a translator that helps two systems work together, exchanging information and functionalities.
6.5 Web Service: Imagine the Web Service as a special type of API that works over the internet. It’s like a messenger that allows different applications to connect and share data, no matter where they are.
6.6 Offline: When you can use the app without internet, syncing later.
6.7 Updates: Improvements and fixes made to the app to ensure it works well and securely.
6.8 Suggestions: A space for you to send needs, ideas, and opinions to improve Coletum.
6.9 Subscription and plans: Different usage options for Coletum, which vary according to the chosen plan.
7. System and Hardware
7.1 Storage limit: The maximum amount of data that can be stored in the account before it’s necessary to free up space or upgrade the plan.
7.2 Minimum operating system requirements: The minimum versions of Android and iOS required to run the Coletum app, ensuring proper functionality.
7.3 High-precision GPS: GPS configuration that allows greater accuracy in collecting location data, essential to ensure the quality of the data collected.
7.4 Device testing: The importance of testing the application on different devices to ensure compatibility and proper performance.
We hope this glossary clarifies the main terms and features of Coletum, helping you use the platform more efficiently and confidently.
We will continue to update this section with new terms and information as Coletum evolves.
Do you have any other questions?
Check out our other articles in the Help Center.
Contact our support team through the Support Channels.
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