Deleting a submission may be necessary at certain times. For this, make sure of the action taken, considering that a deletion is final and cannot be recovered.
Why delete a submission?
There are several reasons why you might need to delete a submission:
Incorrect or outdated data
Duplicate submissions
Test or sample entries that are no longer needed
Individual deletion vs. Bulk deletion
Here we will address the standard procedure for deleting submissions in Coletum, which is done individually, meaning you can only delete one submission at a time.
For bulk deletion
If you need to delete all submissions collected from a form at once, we recommend the guidelines in the article Managing account usage limits, topic 'Managing Submission Limits > Alternative 2: Bulk Deletion'.
Step by step
To delete a submission, follow these simple steps:
Log in to Coletum web
In the main menu, go to Forms
Identify the respective form, click on the menu Actions > View submissions
Identify the submission you want, click on Actions > Delete
The window below will appear to confirm the action
By clicking "Yes" the submission is permanently deleted, and the submission list is updated.
Filters
To make it easier to locate specific submissions, you can use the filter function:
On the listed submissions screen, use the option Filters > Add filter
Select the desired criteria
Click on the option Search and view the result in the list below
Important Tips
Be careful when deleting: Deleting a submission is permanent and cannot be undone.
Backup: Consider exporting the submission data before deleting it, in case you need the information in the future > Learn more at Data Export.
Permissions: Make sure you have the necessary permissions to delete submissions in your account. If you cannot access the steps described in this article, contact your account administrator to check your permission level.
Conclusion
Deleting a submission in Coletum is a simple process, but it requires attention. Always check if you are selecting the correct submission before confirming the deletion. If you have any questions, do not hesitate to contact our support team.
Still have any other questions?
If you have more questions or need further guidance:
Check out our other articles in the Help Center.
Contact our support team through the Support Channels.
We are here to help you make the most of Coletum!